Staff Accountant

REPORTS DIRECTLY TO: Accounting Director Operations

GENERAL FUNCTION:
The primary responsibility of the Staff Accountant is to execute policies and meet organizational obligations with respect to Account Payables, Expense Management, and Grant reporting. Maintenance of strict confidentiality and adherence to internal controls are essential for this position. The Staff Accountant reports directly to the Accounting Director. The Staff Accountant backs up the Accounts Payable Coordinator and assists with other key duties of the Accounting Team.

Grants Reporting:

• Maintain a calendar of all due dates and ensure all grant information is collected and reported by the due date.
• Collect and record data for the monthly financial reporting of the Department of Health Snack & Supper program. Enter data into the State website using information collected weekly from the reporting of meals served.
• Collect and record data for the monthly financial reporting of various grants, including, but not limited to: the County Program, DJJ GPTTO and SMART Girls Programs, Summer Food Program, and Children’s Services (MOST and Family Strengthening Programs).
• Collect and record data in Excel for quarterly financial reporting for various grants, including, but not limited to: the Department of Education YES Program and BGCA Department of Justice – OJP program as scheduled.
• Maintain all grant contracts and documents at submission while keeping a record of grants awarded and rejected.
• Record awarded amount on successful grants, and maintain a spreadsheet of the status of all grants including the date proposed, awarded, timeframe, etc.

Receipts and Receivables:

• Compile documentation and review account codes for all cash receipts.
• Post receipts to the general ledger or fundraising system.
• Maintain and update customer files in the fundraising system.

Expense Management:

• Manage expenditures to ensure accuracy, compliance, and efficiency.
• Review and process expense reports and verify costs against receipts.
• Configure, troubleshoot, and maintain back-office applications related to travel, expense, and purchasing card programs.

Other Responsibilities May Include:

• Responsible for all activities and compliance related to accounts payable, invoices, expense vouchers, and purchase card programs.
• File and organize documents in a variety of ways, including alphabetically, numerically, chronologically, or by subject matter. This may also include creating new filing systems or updating existing ones.
• Provide auditors with schedules, documents, and assistance.
• Work check-out desk at various fundraising events as needed.
• Scan and digitize paper documents for electronic storage; Perform routine maintenance on filing systems, including purging and archiving old files.

Backup Responsibilities:

• Backs up the Accounts Payable Coordinator in his/her absence.
• Backs up the Senior Staff Accountant in his/her absence with respect to:
• Compiling documentation and reviewing account codes for all cash receipts.
• Posts receipts to the general ledger or fundraising system.
• Maintains and updates customer files in the fundraising system.

QUALIFICATIONS:

• Bachelor’s degree in Accounting or related field required with two years’ experience in some phase of accounting, payables, and/or payroll processing.
• Experience with Blackbaud or similar accounting software required.
• Experience with ADP or other payroll software required.
• Knowledge of not-for-profit accounting or comparable experience is needed.
• Demonstrated knowledge of accounting principles; technology skills, including computer operations, word processing with a high degree of accuracy; good grammar, strong customer service skills and strong attention to details are required.
• Superior interpersonal abilities are needed, with the ability to get along with diverse personalities, at all times displaying maturity and flexibility.
• Good reasoning abilities and sound judgment.
• Excellent verbal and written communication skills.
• Ability to always display a positive attitude and professional demeanor.
• Reliable transportation is needed to attend meetings and events.

ESSENTIAL FUNCTIONS/PHYSICAL REQUIREMENTS:

The duties above indicate the essential functions of the job. High energy level required. Must possess strong interpersonal abilities, and the ability to get along with diverse personalities at all times while displaying maturity, flexibility and professionalism. Good reasoning abilities and sound judgment are also required. Successfully communicate through speaking, writing and reading with comprehension. Manage multiple tasks with varying deadlines. Some local travel required.

• Walking – throughout office and at other activities, required to walk (up to 1 hour) as needed.
• Talking – constantly required to express or exchange ideas by means of the spoken word.
• Hearing – frequently required to work in a variety of environments.
• Sight – position requires both close and distance visual acuity for computer work and interacting with staff and guests.
• Standing – occasionally required to stand for sustained periods of time (related to events).
• Sitting – occasionally required to sit for up to 4 hours.
• Bending – occasionally required to bend (picking items up from the floor, filing).
• Use hands/fingers to handle or feel – occasionally required to type for extended periods of time (entering payments, answering emails, writing reports, etc.).
• Lifting – occasionally required to lift/move items up to 20 pounds such as binders or office supplies.
• Skills essential for successful communication include speaking and writing.
• Workers will be subject to both inside and outside environmental conditions.
• Some local travel is required.

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

The duties above indicate the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

DFWP/EEOC/E-Verily

Salary: $45,000/year plus benefits